Voting Results

In attendance at today's meeting (in person or by paper ballot) were 33 HOA members. The required number of "yes" votes to increase the annual dues to $200 was 22 votes, or 67% of members present. The "yes" votes came in at 17. The motion, therefore, did not pass.

Thanks to all who took the time to participate.

Motion to be voted on

As you know, our annual meeting was held on Saturday, May 17th. The main item of business was tabled due to the lack of a quorum required to vote on the motion, in this case to change the annual assessment amount to $200. 

The procedure outlined in our current By-Laws requires that when a quorum is not present, the members may call a follow-up meeting for the purpose of voting on the motion. Homeowners must be given 30 days written notice regarding this follow-up meeting. We have scheduled this second meeting for the afternoon of Saturday, June 28th at 3:00 p.m.

In our neighborhood there are 83 lots, making our current maximum income $8300 per year. This amount was set more than a decade ago when our neighborhood was being developed, and the cost of insuring and maintaining the properties has steadily increased and will continue to do so. Our expenses for the year 2013 came to $8042.24. Our liability insurance is billed each January, and in January of this year we nearly had our insurance cancelled because we had insufficient funds to cover the amount of the bill. Board members had to quickly round up checks from nearby neighbors, and some even paid dues in advance in order to make the payment.

The maintenance of our retention basin on 300 North uses up the largest portion of our budget. Our current landscapers have done a great job, and our weeds are much less prominent while the grass is more green and pleasant. As a result, many have noticed an increase in “visitors” from other areas frequenting the field to run their dogs, sunbathe, etc. We need to address the fact that it is private property by posting signs and possibly enclosing the area in some way. Ideally, we would like to be able to install a walking path around the perimeter where homeowners can exercise. These actions will all require additional funds.

With the current funds, we have no budget money available to address snow removal on our sidewalks, which the city expects us to do. Every property owner is responsible for clearing the snow on sidewalks adjacent to their property. With the new church building being added to the south of our neighborhood, traffic on our sidewalks and pathway will only increase, and we cannot continue to neglect this area. The land around the pathway needs to be re-graded, landscaped and maintained. Our lowest bid for this project comes just under $6000, but only to lay down weed barriers and rocks or mulch.

Running our HOA with virtually no reserve funds and scarcely covering the bare minimum of operating expenses does not contribute to maintaining the standard of our neighborhood. Additionally, this gives us zero budget for much needed improvements which were left undone by the developer. For these reasons, we are proposing to increase the annual assessment. 

The motion to be voted on is as follows: To increase the amount of the annual assessment to two hundred dollars ($200), effective immediately.

In accordance with the By-Laws, the quorum for this subsequent meeting is 25 members. An increase in dues requires an affirmative vote of 67% of those present at the meeting.

Those who are not able to attend the meeting in person may vote by proxy.

Members expecting to cast their vote must also have all dues paid prior to voting.

Annual Meeting

Our annual meeting is scheduled for Saturday, May 17^th at 3:00 p.m. Among other items of business, we will need to discuss the amount of our annual dues and/or a special assessment to finance our current expenses. Those who would like to have their vote counted on the matter will need to have all dues paid and be in attendance at the meeting or send a representative. If you have questions, please contact a board member.

The current procedure as outlined in our By-Laws is as follows:

The presence, in person or by proxy, of members who are entitled to cast sixty percent (60%) of the votes of each class of membership shall constitute a quorum at any meeting called to increase the maximum annual assessments or to make certain special assessments as required by the Declaration; provided, however, if a quorum for such a meeting is not present and if another meeting is called, on at least thirty (30) days advance written notice and is held within sixty (60) days of the first meeting, then the required quorum at such subsequent meeting shall be one-half the required quorum at the preceding meeting.

If a quorum is present… It shall require the affirmative vote of sixty-seven percent (67%) of the votes of each class of Members present at any meeting to increase the maximum annual assessment or to increase certain assessments required by the Declaration.

Neighborhood Easter Egg Hunt

All of the kids in the neighborhood are invited to an Easter Egg Hunt in the retention basin on 300 North. Meet on the sidewalk to the south of the grass at the following times.

For the older kids {age 8 and older} we will have a moonlight hunt on Friday April 18 at 8:00 p.m.

For the younger kids we will have a morning hunt on Saturday April 19 at 9:00 a.m. The younger group will be split into two smaller groups for up to age 4, and 4-7 year olds.

Parents who plan to bring their kids to the egg hunt, please contribute candy, eggs, etc. or even just money and we will purchase the supplies. Please bring items by Wednesday, April 16th.

If you plan to participate please let us know as soon as possible, and indicate how many kids you will be bringing for each age group so we can plan accordingly.

Obituary and Funeral information for Leo Teemant

Leo Teemant passed away Monday morning after a long battle with cancer. Our deepest sympathies are extended to the Teemant family.

If you would like to read his obituary and find information about the viewing and funeral services, you can visit this link http://leoteemant.weebly.com/

Annual Meeting Summary

The annual meeting for the Foothill Park Homeowner's Association was held on Saturday May 18. The following items of business were discussed and voted on by those in attendance.

The pathway between the 320 North cul-de-sac and 1420 East project has been halted due to lack of funds. We currently have 50 out of 84 lots who have paid their dues. The remaining 34 lots have at least one year past due. The bids we have received for clearing out the pathway of weeds and trash, covering it with landscape fabric and gravel run in the ballpark of $3000. We had hoped to at least move forward with some part of the project. However, the funds in our account are currently enough to cover maintenance expenses on the retention basin and taxes and insurance, with nothing left for additional projects. Once we receive more payments of past due funds, we can move forward.

In the meantime, it was decided to have homeowners in the neighborhood work to clear out weeds and trash. We are scheduling this for the morning of Saturday June 1st. Homeowners are asked to come sometime between 8-11 am to help rid the area of the weeds that are currently taking over the pathway.

New members of the HOA board were added. The current members of the board are Christine W, Melanie B, and Brandon H.